Privacy Policy

Last revised: January 2024

An overview of data protection

The Luxembourg Institute of Science and Technology (hereafter "LIST", "We") is committed to ensure the highest standards of data protection in compliance with the applicable legislation, notably with reference to the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereafter "GDPR").

The present document aims at illustrating what personal data we collect about you, the reason why LIST uses your data and, as the case may be, share your data and the applicable retention periods. Additionally, the notice also provides you with information regarding your rights, how to exercise them and whom you can contact in case of any query.

Scope of the notice

The present notice is directed to:

visitors of this website (hereafter the "Website"),
individuals who contact us via the form on this website,

Hereafter together "You".

Identity of the data controller

The data controller is LIST, having its registered office at 5, Avenue des Hauts-Fourneaux L-4362 Esch-sur-Alzette, Luxembourg.

Categories of personal data we collect

The list of personal data we collect about You varies on your use of this Site or on the services we provide you.

Please find here below a list of personal data we may collect and process. Those may at times include:

Contact details: name, surname, country, email,
Professional information: company/organisation, job title,
Technical data: device identification data and traffic data (IP address, browser type and language, access logs including access times, websites use and monitoring thereof and cookies)
Records of communications sent to You or received from You.

Purpose for processing

LIST collects and uses personal data of Participants for the following purposes:

Purpose	Details
Managing your access to the website	LIST needs to process your technical data to be able to provide You with access to the website and to store your preferences to improve user experience
To reply to your questions and/or to exchange with you	To process the contact details to be able to process and communicate with you when you voluntarily use the contact form in the website.

Legal basis for processing

Below you can find the list of legal basis on whose grounds LIST collects and processes Participants' personal data:

Purpose	Legal basis
Managing your access to the website	Legitimate interest of LIST in processing your personal data which are necessary to manage functionality of the website while ensuring security.
To reply to your questions and/or to exchange with you	Legitimate interest of LIST in managing your contact details upon your voluntary submission of a message to us. Without the personal data we would not be able to get back to you.

How we obtain the personal data

We obtain the personal data directly from You when accessing the website or when you communicate with us via our online contact form.

Share of your personal data with third parties

Your personal data will not be shared with any external party, unless in case of any Event co-organized by LIST with another external partner. In this case, we will request your express consent for the transfer of your data via the registration form.

LIST may share your personal data with:

The research team of LIST in charge of managing the Site,
External service providers that perform services on LIST behalf, such as IT service providers.

Ensuring personal data security and integrity

In compliance with the applicable data protection legislation, LIST has put in place appropriate technical and organisational measures in order to prevent or act upon any unauthorised and unlawful processing or disclosure, accidental loss, modification or destruction of personal data. These measures are implemented based on the current state of art, an evaluation of the risks derived by the processing activity and the need to protect personal data. Such technical and organisation measures are regularly updated and/or adjusted to new technical developments or any organisational change that may affect LIST.

Data retention periods

LIST will only retain your personal for a period of time that is strictly necessary for the purposes for which we collect your data, without prejudice to LIST to keep them for a longer duration for legal and/or regulatory obligations applying to LIST or due to exceptional situations that would justify them being kept longer (judicial procedure, etc.). Below are the details regarding the time we keep your personal data:

Purpose	Retention Period
Managing your access to the website	In this case we will keep your personal data according to our retention schedule.
To reply to your questions and/or to exchange with you	We will delete your personal data 6 months after the date the last contact took place.

Your rights and how to exercise them

With regards to your personal data collected and processed by LIST, you may exercise at any time the following rights:

Right to access: You have the right to receive confirmation about whether or not your personal data is being processed by LIST. If that is the case, you have the right to know what data is being collected and processed and to obtain of copy of it;
Right to rectification: If the personal data we hold about you is inaccurate or incomplete, you have the right to request to have it rectified;
Right to erasure: Subject to certain conditions specified in art. 17 of the GDPR, you have the right to have your personal data deleted by LIST;
Right to restriction of processing: Subject to certain conditions specified in art. 18 of the GDPR, you have the right to obtain restriction of the processing of your personal data performed by LIST;
Right to data portability: Subject to certain conditions specified in art. 20 of the GDPR, you have the right to obtain a copy of the personal data you provided to LIST in in a structured, commonly used and machine-readable format and to request the transfer of these data to another data controller;
Right to object: You have the right to object the processing of your personal data when the conditions set out in art. 21 of the GDPR apply;
Right to withdraw consent: If LIST is processing your personal data based on your consent, you have the right to withdraw that consent at any time. The withdrawal of such consent shall not affect the lawfulness of processing based on consent before its withdrawal.
Right to lodge a complaint with a supervisory authority: You have the right to lodge a complaint with the Commission Nationale pour la Protection des Données (CNPD). More information on how to lodge a complaint are available on CNPD's website: https://cnpd.public.lu.

You may exercise any of these rights by contacting our Data Protection Officer (DPO) by filling the online form.

Please kindly note that your rights are not absolute and they may be withheld in accordance with applicable data protection laws. In such event, LIST will provide you with the reasons for not complying with your request. In such case, you may lodge a complaint with the CNPD and seek a judicial remedy against such decision.

Link to other websites

Please be aware that this website may contain links to other website that are not governed by this privacy notice. We encourage users to review the privacy notice of each website before disclosing any personal data.

Changes to this notice

LIST may make changes to this privacy notice from time to time, to reflect our current privacy practices or to comply with changes in the applicable data protection legislation. LIST encourages you to regularly visit this page in order to remain informed on how LIST collects and processes personal data.